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Housing & Conference Services

Living At McMaster

Residence Move-in Fall 2021

We are committed to a safe and efficient Move-In experience. This year, we will be welcoming 2021-22 residence students to campus over nine days (Friday, August 27 to Saturday, September 4). For international students who will be arriving from outside of Canada, your Move-In journey will be a little bit different. For more details, view our International Student page.

August 27 – September 4: Extended Residence Move-in

We are committed to a safe and efficient move-in experience. As such, this year we will be hosting move-in over nine days with students able to book to move into their residence building.

This change from our traditional Move-In weekend is one part of our commitment to the health and safety of our staff, students, and their families. To allow for physical distancing, each building will have its own move-in dates and times.

What to Expect During Your Move to Residence

  • Students will be allowed to bring two (2) helpers to campus to assist them in moving their belongings into residence. We encourage all helpers to be vaccinated and be from the student’s immediate household.
    • Students and their helpers will be required to follow all COVID-19 health and safety protocols set by the university including completing the provincial safety assessment before entering any university buildings and wearing a mask while indoors.
    • Our staff will also be following all COVID-19 health and safety protocols set by the university at the time including wearing a mask, socially distancing, and following proper hand washing procedures.
  • Designated outdoor check-in tents will be set up near buildings throughout campus.
    • Students residing in buildings with elevators will be able to borrow a campus cruiser wagon to assist with moving in from the check-in tent.
    • Vehicles will be able to pull up close to residence buildings during their time slot for ease of unloading.
    • Specific traffic and vehicles routes will be shared on this page closer to the first move-in date.

Prepare to Get Some Exercise​

  • Move-in time slots are 30 minutes for buildings with elevators and 60 minutes for those without elevators. Please move all your belongings into your room by the end of your time slot.
    • If your helpers wish to stay longer, please be sure to move your vehicle from the unloading zone to a parking lot.
  • We encourage everyone in your party to wear comfortable shoes and clothing as there may be periods of extending walking or climbing stairs during your move-in. If you or anyone in your move-in group has an accessibility need, please contact housing@mcmaster.ca for assistance.

What You Will Need to Check Into Residence

  • Photo ID
  • Your residence check-in barcode (this will be emailed to your McMaster email account before your move-in day – please keep this handy!)
  • Proof of vaccination (unless you have an approved exemption request)
    • ​We will require to view either physical copies of your vaccination receipts or we will accept images of your vaccination receipts
    • You can get copies of them here, if you were vaccinated in Ontario

How to Check-In

  • Designated outdoor check-in tents will be set up near buildings throughout campus.
  • Students residing in buildings with elevators will be able to borrow a campus cruiser wagon to assist with moving in from the check-in tent.
  • Vehicles will be able to pull up close to residence buildings during their time slot for ease of unloading.

How to Book Your Move-In Time Slot

DATE

BUILDINGS

TIME SLOT WINDOWS

Fri August 27, 2021 Bates, Hedden, Keyes, Matthews, PGCLL, Woodstock 11:00 a.m – 8:00 p.m
Sat August 28, 2021 Bates, Brandon, Keyes, McKay, Moulton, Whidden, Woodstock 8:00 a.m – 8:00 p.m
Sun August 29, 2021 Bates, Brandon, Edwards, Hedden, Matthews, McKay, PGCLL, Wallingford 8:00 a.m – 8:00 p.m
Mon August 30, 2021 Bates, Brandon, Hedden, Keyes, McKay, PGCLL, Woodstock 3:30 p.m – 8:00 p.m
Wed Sept 1, 2021 Bates, Brandon, Hedden, McKay, PGCLL, Whidden 3:30 p.m – 8:00 p.m
Thursday Sept 2, 2021 Bates, Brandon, Hedden, Keyes, McKay, Matthews, Whidden 3:30 p.m – 8:00 p.m
Friday Sept 3, 2021 Bates, Edwards, Keyes, McKay, Moulton, PGCLL, Wallingford, Whidden, Woodstock 8:00 a.m – 8:00 p.m
Sat Sept 4, 2021 Bates, Brandon, Hedden, Matthews, McKay, Moulton, PGCLL, Whidden, Woodstock 8:00 a.m – 8:00 p.m

Before you are able to select your Move-In Time Slot, you will need to complete the COVID-19 Health and Safety Quiz, along with review and sign-off on changes to the Residence Agreement Contract.

  1. Log into the residence portal, click Application on the navigation bar and press continue until you get to the Residence Assignment Page, then click Save & Continue.
  2. This will bring you to the Residence Agreement Contract and Quarantine Expectations page. Please review the changes and sign. Click Continue to Quiz.
  3. From here you will complete the COVID-19 Health and Safety quiz.
  4. After you complete the quiz, you will now be returned to the start of the application. Click Continue until you reach the Residence Assignment page, then click Save & Continue.
  5. Once this is complete, you will be taken to the Move-In Time Slot step where you can select a date and time that works for you.
  • The amount of time slots per window are determined by building capacity and are in place to ensure social distancing during Move-In. If your preferred time slot is not available, please select another as there are no plans to add additional time slots.

6. Start packing! You will receive a confirmation email with your move-in date and time. Closer to your Move-In day we will send you another email with your building’s specific driving route, your check-in barcode email, and other important information you’ll need before heading to campus.

How to Change Your Move-In Time Slot (Up to 72 hours before your original Move-In time slot)

1. Login to the residence portal.

2. Click on Time Slot booking step.

3. Cancel your time slot.

4. Select a new time slot.

Watch for Your Residence Email for Check-In and Driving Route Instructions!

Before you head to campus, we will send you some additional information. Continue to monitor your email and @MacRezLife on Instagram for the latest updates.

Driving Route Instructions

North Quad Residence Buildings: Brandon, Edwards, Hedden, McKay, PGCLL, Whidden and Woodstock)

To ensure you get in the right move-in line, you need to come via a specific entry route. DO NOT TYPE ‘McMaster’ or ‘1280 Main Street West’ into your GPS – you will get lost. North Quad move-in begins here. 

  • North Quad move-in vehicles will enter campus via Sterling Drive and turn right onto Stearn Drive.
  • Traffic will continue past PGCLL on Mitchell Crescent and turn left off of Stearn Drive between Hedden Hall and Les Prince.
  • Some traffic will continue past residence buildings via pedestrian areas exiting the North Quad near the University Club and returning to Stearn Drive to exit campus.
  • Day parking is available in Stadium Underground and Lot H

 

Driving Route Instructions

West Quad Residence Buildings: Bates, Mary E. Keyes, Matthews, Moulton and Wallingford

To ensure you get in the right move-in line, you need to come via a specific entry route. DO NOT TYPE ‘McMaster’ or ‘1280 Main Street West’ into your GPS – you will get lost. West Quad move-in begins here.

  • West Quad move-in vehicles will enter campus via Cootes Drive and turn left onto College Court.
  • Residents moving into Bates will continue onto Presidents Drive and use the Bates circle to unload before exiting campus/heading to parking via Westaway Road.
  • Residents moving into all other West Quad buildings will follow pedestrian paths between Bates and Mary E. Keyes Residence through to drop off zones with traffic moving into the Keyes traffic circle and exiting campus through the GO station area.
  • Day parking is available in Lot I

Gonna Be Late to the Party? Request a Late Arrival

Students travelling from outside of the province, can request a late arrival until September 6 to accommodate flight/travel plans.

Please email resadmissions@mcmaster.ca with the subject line “Late Arrival Request” before August 20th by 4 pm and include appropriate documentation to attest for your request for permission for late arrival (i.e., flight itinerary).