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Housing & Conference Services

Living At McMaster

Student Room Booking

Please follow this easy 2 Step Guideline in order to request space for your upcoming meeting, speaker presentation, social event or workshop.

Please keep in mind that Conference & Event Services does require at least 10 days in order to request, secure and confirm your space.

Step One:

Any McMaster Student Group wishing to request function space must first get their event approved through the Student Event Management Portal.

To book any space on campus, you need to have your event approved. To do this, complete a new event planning approval form found here. If you have any questions regarding the event approval/event approval form, please reach out to studentgroups@mcmaster.ca

Step Two:

Your request for space can be made at any time however, space will not be confirmed until your approved Event Approval Code has been submitted to Conference & Event Services.

  • Submit your Event Approval Code by email or via the online link
  • Complete the Space Booking Request Form by clicking here

Your space request will be placed upon receipt of your inquiry but not approved until receipt of your approved Event Code. Conference & Event services will make every attempt to secure the room of your choice, however, if the requested space is not available, a suitable alternative will be requested.

A final confirmation of your space request will be emailed to you once approved by the Registrar’s Scheduling Office. Please keep in mind that Conference & Event Services does require at least 10 days in order to request, secure and confirm your space.

Council Chambers full of guests during a busy session