Conference & Event Services
Our goal is to deliver a most memorable experience to you and your attendees. We bring together our many campus partners to help organize your requirements for accommodations, food & beverage, meeting space, audio-visual and parking. We invite you to consider other unique on-site attractions to enhance your event and plan an Alpine Climb, tour the Nuclear Reactor, Planetarium, Museum of Art, or visit LIVELab, to name a few.
For any questions about food & beverage on campus, please review the Campus Food and Beverage Policy.
While here, you will want to discover our backyard as well! McMaster is well known for its natural surroundings, bordering Cootes Paradise and the famous Royal Botanical Gardens. Several trails can be accessed from the McMaster property and will take you down to the shores of the marsh that ultimately lead to the Hamilton Harbour. All yours to enjoy while visiting us!
Some things are worth seeing for yourself, so please let us know when we can host you for a site visit and tour.
We look forward to hearing from you soon!
Conference & Event Services Team
Housing & Conference Services operates as part of McMaster’s ancillary services. To learn more, kindly read the following memorandum about Optimizing McMaster’s Ancillary Units in Support of the Operating Budget Memo.
Information Box Group
Looking to shoot your next project? Look no further than McMaster’s campus.
McMaster’s Film Policy provides relevant information about shooting on campus including policies, fees, and insurance.
For information on advertising or commercial activity on campus, please review the Guidelines on Acceptance of Advertising.
We love hosting sporting events big and small. From NAIG 2017 to Ride to Conquer Cancer, our team has the experience to help you deliver an exceptional event.
McMaster University maintains a Policy and Regulations for Non-Academic Use of Athletic and Recreation Facilities, please review this information for specific details.
All visitors must follow McMaster’s COVID-19 Protocols, All visitors must follow McMaster’s COVID-19 Protocols. Please visit Back to Mac for current information.
Housing & Conference Services is committed to upholding McMaster University’s standards and maintaining a Tobacco & Smoke Free campus. Click this link to see detailed information on the Tobacco & Smoke Free University Policy.
The university’s Alcohol Policy is a useful tool assisting in managing regulations and expectations of alcoholic beverages served on campus or off-campus during sanctioned events.
For information related to domestic animals on campus, the Domestic Animals in the Workplace Program provides resources for acceptable conditions and a safe environment for everyone. Please note that this program does not apply to service animals.
Book a Space
We are pleased that events are returning to McMaster Fall 2021. Please review the new guidelines in place before requesting your space.
All student group requests must be accompanied by their approved event code in order for space to be confirmed. Requests are submitted through Conference & Event Services and then approved by the Registrar’s scheduling team once all academic classes, testing, exams and other academic requests have been finalized.
Please allow for at least 10 days to have your space request approved. In the meantime, please review the Policy on Student Groups for questions or concerns.
Please review the new guidelines in place before requesting your space.
Requests are submitted through Conference & Event Services and then approved by the Registrar’s scheduling team after all academic classes, testing, exams, and other academic requests have been finalized. Please allow for at least 10 days to have your space request approved.
Once your space has been approved, a contract will be provided to confirm the space and pricing. Once a signed copy is sent to us, it will be executed by our team and a copy sent back for your reference. A separate invoice will be issued following your event for payment.
The Freedom of Expression, Protest and Dissent: Guidance for Event Organizers and Participants is a useful resource to guide events towards an environment supporting the free exchange of opinions and ideas for knowledge and understanding.
Kindly read the Policy on Discrimination and Harassment: Prevention & Response to learn how McMaster strives to foster a welcoming environment free of discrimination and harassment on campus.
Unsafe noise levels can lead to hearing loss, it is suggested to review the Noise Control and Hearing Protection Program to protect all faculty, staff, students, visitors and contractors who may be exposed to hazardous noise levels.
Our Other Services
During summer months we offer a variety of room styles from hostel style to private rooms and whole apartments at affordable rates. We look forward to welcoming back our guests this summer!
McMaster University’s student summer accommodations are available for bookings.
Choose to stay for a month or for a term. Different stay durations are available with special pricing for students.
Please review The Code of Student Rights and Responsibilities upon consideration of summer stay.
Questions about using computing resource on campus? The Information Security Policy is the resource that can assist in making positive decisions to help protect the university’s and your own privacy and property.
Information specific on internet use network connection can be accessed at the University Network Policy and Terms of Service.