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Housing & Conference Services

Living At McMaster

End of Term Move-Out

Book your move-out date in the Residence Portal.

As per the Residence Agreement/Contract you are required to move-out by 3 p.m. the day following your last exam, or by 3 p.m. on April 30, 2023, whichever is earlier.

When is My Last Exam?

Find your exam schedule through your personal Exam Schedule on Mosaic to determine when your last day in residence will be.

  • Your building access card will be deactivated as of you will need leave your residence space by 3 p.m. the day following your last exam, or by 3 p.m. on April 30, 2023, whichever is earlier.
  • If your last day of exams is April 29th, you must leave residence by 3 pm on the 30th.
  • Unfortunately, we cannot provide assistance moving students’ belongings out of residence. You will need to rely on one another, family and friends for your successful move.
  • As parking is very limited on campus, please ensure that you packed in advance of being picked up to keep things moving in loading areas.

Book Your Move-Out Date on the Residence Portal

Once you have determined your required move-out date:

1. Log-in to the Residence Portal using your MacID and password.

2. On the left-hand side, click on the hamburger menu (the three lines button) and select April Departure.

3. Select your current room booking when it appears on the screen. 

4. Please indicate one of the following:

  • If you plan to leave earlier than your scheduled move-out date
  • If you plan to leave on your scheduled move-out date
  • If you are requesting a move-out extension

5. From there, you will be guided through the remaining steps to select your move-out time.


student moving out of parent's home

Request a Move-Out Extension

Can’t move out the day after your exams? If you are an international or out-of-province student with travel arrangements beyond your scheduled move-out date, the deadline to request an extension on the Residence Portal is March 21, 2023.

The final day that you can stay in residence with an approved extension request submitted through the Residence Portal is no later than 3 p.m. on April 30, 2023.

As part of your request, please upload supporting documents such as a flight itinerary.

Students approved for the Student Summer Accommodation program will be provided with an extension to transition to their new space. More details will be provided via email in the coming weeks. If you have any questions about summer accommodations please email

Move-Out Checklist and Tips

Residence buildings will be locked and secured for the summer break and you will not have access to your residence building after your scheduled move-out date. You need to take all your belongings home, and make sure you return your keys to your residence lobby (Edwards and Wallingford; please return your keys to your designated Service Centre).

Leave your room as you found it:

  • Take out all garbage from your room and put it in the garbage room (any additional garbage left may result in additional residence charges)
  • Turn off heating units with speed settings
  • Close windows and blinds
  • Turn off lights
  • Check that everything that came with your room is left (recycling, garbage bins etc.)
  • Lock your room/apartment/suite door behind you
  • Students who fail to remove their belongings from their room will be charged for a removal fee

Return these items to your Service Centre:

  • Borrowed fans or heaters (Please leave these in your room if you live in Edwards, Matthews, McKay, Moulton or Wallingford)
  • Please leave Coldex fridges in your room emptied, cleaned and unplugged

Return your keys to your Residence Lobby:

  • Room key
  • Building access card
  • Laundry card (Contact Coin-A-Matic if you have more than $10 left on your card)

Charges will be processed for missing and/or broken keys. Please remember to remove your keys from key rings, lanyards, carabiners, pouches, etc.

Update your mailing address:

  • We will not be accepting your parcels past April 30

After Move-Out

  • If you will be staying at McMaster in the Student Summer Accommodation, make sure you update your mailing address with your new room number for any correspondents, mail services or subscriptions.
  • Housing & Conference Services staff will be completing move out inspections immediately following move-out. An email will be sent to your McMaster email address listing any damages identified and/or extra cleaning required in your room or apartment/suite and the associated charges.