If you are thinking of withdrawing from residence or cancelling your application, there is some important information you should know before you make your decision.
If you plan on leaving residence, please reach out to your Community Advisor or Residence Life Area Coordinators as they may be able to accommodate for you to remain in residence. Many situations which cause students to leave residence can often be resolved allowing you to continue participating in the residence community.
Students living in residence who plan to withdraw from residence for any reason whatsoever during the academic year must:
Failure to do these steps will result in being charged as outlined in section 17 of the Residence Agreement Contract. The date of withdrawal will be recorded as the date the Residence Cancellation paperwork is completed or when the residence keys/access card is returned, whichever is later.
You (the student) are financially responsible for your full year’s fee and is placed on a refund waiting list in order of date of withdrawal.
When a new student is admitted to residence, a refund is processed for the next student on the refund waiting list. This is not dependent upon filling the vacated residence space, rather it is based on filling the vacancy in the residence system created by your cancellation.
Eligible refunds of residence fees are calculated on a pro-rated daily basis and are credited to the student’s university account, less a $350 administration fee. If the student has no outstanding university accounts, the residence refund will be issued to the student.
A student who cancels their residence due to exceptional circumstances beyond their control may submit a written appeal with supporting documentation to Residence Admissions. The deadline to submit an appeal for consideration is within fifteen days as of the date the Residence Cancellation paperwork is provided by the Residence Admissions Office.
If the appeal is successful, the student will receive a pro-rated refund of his/her residence fees as of the date of cancellation. The date of cancellation is the date the Residence Cancellation paperwork is completed and the residence key/access card is returned, whichever is later. This student remains responsible for the administrative fee.
If applicable, the refund will typically be processed back to the credit card within 5 business days and you will receive a confirmation email. Deadline information can be found below on this page.
You will receive an e-mail from our residence system notifying you that the cancellation was successfully completed.
If you have submitted a completed residence application, paid the $600 payment, and have been guaranteed a residence space, you are considered to be in residence. If you choose to cancel your residence prior to move‑in, you will forfeit all or a portion of the $500 deposit component of the $600 payment. The amount forfeited will depend on the date you cancel your residence application on the Housing Portal.
The $100 non‑refundable application fee is not eligible for refund.
A forfeited residence deposit cannot be applied to other outstanding university accounts or transferred to the residence account of another student.