Residence Withdrawal Policy

Withdrawing Prior to Move-In:

Any student who submits a complete and accurate residence application, pays the deposit, and whose name is on the guaranteed residence list, is defined as being in residence. If this student in residence wishes to withdraw from residence, he/she will forfeit all or part of the residence deposit depending on the date the written notice of cancellation is received in the Residence Admissions Office.
A forfeited residence deposit may not be applied to other outstanding university accounts or transferred to the residence account of another student. In order to withdraw from residence, the student must notify the Residence Admissions Office by completing the Cancellation Step on the online residence application.
In order to withdraw from residence, the student MUST complete the following:
  • Log-in to the residence portal
  • Click ‘Application’
  • Select ‘Residence Term’ (e.g., Residence September 2017 – April 2018)
  • Click ‘Cancel Application’
  • Continue through the cancellation steps
Students will receive an e-mail from our residence system notifying them that their cancellation was successfully completed.
Date Written Cancellation Received Deposit Refund
For September: If cancellation received by July 4, 2017 at 4:00 p.m EDT Applicant receives refund of $300
For September: If cancellation received after July 4, 2017 at 4:00 p.m EDT Applicant receives NO REFUND
For January Term: If cancellation received by November 30, 2017 at 4:00 p.m EDT Applicant receives a refund of $300
For January Term: If cancellation received after November 30, 2017 at 4:00 p.m EDT Applicant receives NO REFUND

Withdrawing After Move-In:

Section 16, Residence Agreement Contract Students living in residence who plan to withdraw from residence for any reason whatsoever during the academic year must complete the Residence Withdrawal paperwork with the Residence Admissions Office in Commons 101, check out at their Service Centre, and return their residence keys/access card. Failure to do so will result in the student being charged as outlined in section 25. The date of withdrawal will be the date the Residence Withdrawal paperwork is completed and the residence keys/access card is returned, whichever is later.
The student is financially responsible for his/her full year?s fee and is placed on a refund waiting list in order of date of withdrawal. When a new student is admitted to residence, a refund is processed for the first student on the refund waiting list. This is not dependent upon filling the vacated room, rather it is based on filling the vacancy in the residence system created by the withdrawal. Eligible refunds of residence fees are calculated on a pro-rated daily basis, and are credited to the student?s university account, less a $300 administration fee. If the student has no outstanding university accounts, the residence refund will be issued to the student.
A student who withdraws from residence due to exceptional circumstances beyond his/her control may submit a written appeal with supporting documentation to Housing and Conference Services in the Commons Building, Room 101. The deadline to submit an appeal for consideration is within fifteen days as of the date the Residence Withdrawal paperwork is provided by the Residence Admissions Office. If the appeal is successful, the student will receive a pro-rated refund of his/her residence fees as of the date of withdrawal. The date of withdrawal is the date the Residence Withdrawal paperwork is completed and the residence key/access card is returned, whichever is later. This student remains responsible for the administrative fee.